Counting produces a list of what was seen. Reconciliation turns it into answers: every register entry is matched to a count result or flagged as missing, every counted item not in the register is flagged as unregistered, and each variance is investigated and resolved.
The reconciliation steps
- Match counted tags to register records.
- List unmatched register records (missing) and unmatched counts (unregistered).
- Check explanations — check-outs, repairs, transfers, recording errors.
- Recount or search where needed.
- Post approved adjustments: location fixes, new records, write-offs.
- Record who approved what and why.
Example
Missing: 12. After checking check-outs (5), repair work orders (3) and a transfer not yet recorded (2), 2 remain unexplained and go to the owner for write-off approval.
Why it matters
Adjusting the register straight from raw counts is risky — an asset that was simply out on loan would be written off. Reconciliation separates genuine losses from timing and recording differences, and leaves an evidence trail that auditors can follow.
In Asetavo
Audit results are reconciled automatically into found, missing and unregistered, and you resolve each discrepancy into the register with a full history.