Choose the right tag for each asset (QR, barcode, NFC or UHF RFID), keep track of the tags you’ve bought, and commission each one against the register so every scan lands on exactly one asset. A copied tag gets caught.
The way it usually works today, and the way it works once it lives in one system.
Before: Hand-written asset numbers and stickers that fade, peel or get duplicated.
With Asetavo: Printed QR or barcode labels generated from the register, with the tag number, name and location on each.
Before: Boxes of RFID tags in a drawer, with no record of which EPCs were bought or used.
With Asetavo: Tag orders with EPC ranges become tag stock — available, allocated, activated or void.
Before: Anyone can encode a tag with any number, so two assets can end up answering to the same EPC.
With Asetavo: UHF tags must come from your stock and are bound to their factory TID when activated. Duplicates are rejected.
Before: One technology forced onto everything — RFID on cheap chairs, or barcodes on assets you need to count fast.
With Asetavo: Mix tag types per asset: QR where a phone scan is enough, UHF RFID where you need bulk counts and readers.
Coded from the real Asetavo screens, with sample data for a fictional company, Northfield Group.
If a tag is read with an EPC that is already active on another asset, or with a chip TID that doesn’t match the one bound at activation, the assignment is refused and the event is written to the asset’s history.
Every card below is in the product today, on the plans shown above.
Generate and print labels straight from the register; scan with any phone camera.
Tap-to-identify tags for keys, fobs and kit people handle up close. Growth plan and above.
On phones with NFC, tap an NFC tag to open the asset, or commission a fresh NFC tag to an asset, in the Asetavo app for iOS and Android (coming soon to the stores).
EPC tags read at a distance and in bulk by handheld sleds and fixed readers. Business plan and above.
Record what you bought: type, quantity, EPC range, supplier, cost and status.
One row per tag — available, allocated, activated or void — traceable to its order.
When stock exists, UHF tags can only be activated from it, bound to their factory TID.
Duplicate EPCs and TID mismatches are rejected and logged as clone suspected.
Print queue, three templates and optional name, location and logo — printed from the browser.
An asset can carry, say, a QR label for people and a UHF tag for readers.
In the Asetavo app
The Scan hub reads QR codes, barcodes and NFC tags (on phones with NFC). Commission tags binds a new label to an asset, and an unknown item can be added on the spot with a photo. UHF RFID works with a paired Bluetooth handheld.
Swipe to see more screens →
Create a tag order: type, quantity, EPC range for RFID, supplier and cost.
Mark the order received — Asetavo creates one stock row per tag across the range.
See what is available, allocated to a batch, activated on an asset or voided.
Read the tag, check EPC and TID against stock, and activate it on one asset.
Stick or fix the tag in a consistent place — on-metal tags for metal surfaces.
Phone cameras scan QR codes and barcodes; NFC is read with a tap; UHF RFID readers count many tags at once.
Stock-takes and reader sightings confirm what is where, and flag what is missing.
Remove and void a damaged tag and commission a new one; retire tags when an asset is disposed.
Barcode and QR tags are the cheapest way into a tagging system, and you can scan them with the hardware you already have. They are included on every plan, including the free Starter plan.
Any phone browser at app.asetavo.com reads QR codes and Code 128 barcodes with the camera, so every member of staff already carries a scanner.
Handheld barcode scanners scan Asetavo labels directly — useful at a tool crib, an IT counter or a store where many items are issued and returned every day.
Start with barcodes on everything, then add NFC (Growth) or UHF RFID (Business) to the same assets when you need tap-to-identify or bulk reads. Nothing is re-registered.
QR code & barcode tracking| Criteria | QR code | Barcode | NFC | UHF RFID |
|---|---|---|---|---|
| Typical assets | Furniture, IT equipment, office and classroom kit | Items that already carry a barcode; tool-store items | Keys, fobs, shared tools and devices | High-value plant, medical and warehouse equipment, returnables |
| Best for | Most assets; anyone can scan with a phone | Assets already carrying barcodes; simple labels | Up-close tap for shared kit, keys and equipment | Bulk counts, fast audits, reader-based zones |
| Read method | Phone camera or scanner | Barcode scanner or phone camera | Tap with a phone in the Asetavo app | Handheld sled or fixed reader / portal |
| Typical range | Line of sight, up close | Line of sight, up close | A few centimetres | Several metres, no line of sight |
| Bulk reading | One at a time | One at a time | One at a time | Many tags per second |
| Typical tag cost | Lowest — printed label | Lowest — printed label | Low — per-tag chip | Low for inlays; higher for on-metal and rugged tags |
| Extra hardware | None | Optional scanner | NFC reader | RFID reader required |
| Plan | All plans | All plans | Growth and above | Business and above |
There is no universal winner. Most organisations mix: QR on furniture and low-value items, UHF RFID on high-value or frequently audited assets, NFC where people tap to check out. Costs vary by supplier, volume and surface — metal needs on-metal RFID tags. Not sure? Try the tag technology selector in the resources below.
NFC sits between a printed QR label and UHF RFID: a small chip read by tapping, one tag at a time.
These are enforced by the server on every tag assignment, not just in the app.
Walk us through your sites and we’ll show you tagging set up the way you’d use it.
Book a demoPrint QR labels on any plan today, and add NFC or UHF RFID when you need faster counts.
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