The asset you scan in the yard and the value on your balance sheet sit on one record. Set cost, life and method once, run depreciation monthly as a draft you can review, then post. Net book value (NBV) updates only when you post, and you can see where every figure came from.
The way it usually works today, and the way it works once it lives in one system.
Before: The fixed-asset register lives in a spreadsheet that finance maintains apart from the operations list, and the two drift apart every quarter.
With Asetavo: Cost, life, method and NBV are fields on the same asset record operations scans and moves, so a disposed or missing asset is visible to finance at once.
Before: Monthly depreciation is a formula someone copies down a column. One broken cell and the year-end number is wrong, with no trail showing why.
With Asetavo: A monthly run computes one line per asset (opening NBV, charge, closing NBV, method) as a draft. Nothing changes until someone with finance access posts it.
Before: Book and tax depreciation are kept in two workbooks, and it is never clear which one updated the asset value.
With Asetavo: Each asset carries a Book profile and an optional Tax profile. Only book runs change NBV. Tax runs are a parallel schedule for reporting.
Before: Disposals are recorded late or not at all, so written-off equipment keeps depreciating and gains or losses are worked out by hand.
With Asetavo: Disposing an asset records method, proceeds and gain or loss against NBV, sets a terminal status and freezes NBV. The app blocks disposal while the asset is checked out.
Coded from the real Asetavo screens, with sample data for a fictional company, Northfield Group.
The book schedule for the same generator: one line per posted monthly run. Each line opens at the previous closing NBV, and the 2025 subtotal and the running total to date reconcile exactly.
Every card below is in the product today, on the plans shown above.
Straight-line, reducing balance, double declining balance, sum-of-years’-digits, units of production, US MACRS, UK capital allowances and none.
One Book and one Tax profile per asset, each with its own method, life, rate, residual, convention, MACRS class or allowance pool.
Compute a month for a book, review opening NBV, charge, closing NBV and method per asset, then post or discard. Each period and book is computed once.
NBV = cost − accumulated depreciation and is floored at residual value. Only posted book runs change it.
Sale, scrap, donation, trade-in or write-off, with proceeds and gain or loss against NBV. Disposal sets a terminal status and freezes NBV.
Cost and depreciation fields, profiles, runs and disposals need the finance permission. Other users cannot change them, even through the API.
A depreciation report by period, plus register cost and NBV in the register report, exportable to Excel or CSV.
People with the Finance role see book and tax schedules and can compute the monthly book run in the Asetavo app. Warranty & contracts lists what ends in the next 30, 60 or 90 days.
In the Asetavo app
Finance staff see book and tax depreciation for an asset and can compute the monthly book run, which is reviewed before it is posted. Warranty & contracts shows what ends in the next 30, 60 or 90 days. Money appears only to the Finance role.
Swipe to see more screens →
Enter purchase cost, residual value, in-service date and useful life on the asset. Categories can supply defaults so similar assets are set up the same way.
Pick one of eight methods for the Book profile, such as straight-line or reducing balance. The book profile drives the NBV in your register.
Add a separate Tax profile, for example US MACRS or UK capital allowances. It keeps its own running total and never touches register NBV.
Pick a month and a book. Asetavo writes a draft with one line per asset showing opening NBV, charge, closing NBV and method. No asset values change yet.
Check the lines and totals. Post the book run to update accumulated depreciation and NBV, or discard the draft and compute it again.
Record disposals with proceeds and gain or loss, then use the depreciation and register reports, or the Excel or CSV export, to reconcile with your ledger.
| Criteria | Monthly charge | Typical use | Book or tax |
|---|---|---|---|
| Straight-line | (cost − residual) ÷ life months | Furniture, buildings fit-out, most equipment | Book (most common) |
| Reducing balance | opening NBV × rate ÷ 12 | Vehicles, plant that loses value early | Book |
| Double declining balance | opening NBV × 2 ÷ life months | IT hardware, fast-obsoleting kit | Book |
| Sum-of-years’-digits | SYD fraction of base ÷ 12 | Machinery with front-loaded wear | Book |
| Units of production | period units ÷ total units × base | Usage-driven machines | Book |
| US MACRS | IRS table % of basis for the year ÷ 12 | US federal tax return | Tax (US) |
| UK capital allowances | pool balance × 18% or 6% ÷ 12 | UK corporation tax computation | Tax (UK) |
| None | No charge | Land, assets held for sale | Either |
Choose methods with your accountant. Asetavo applies the method you configure. It does not decide your accounting policy or tax position.
Accounting depreciation and tax depreciation answer different questions. Asetavo keeps them apart on purpose.
Stored per asset, per run and per disposal:
Walk us through your sites and we’ll show you depreciation set up the way you’d use it.
Book a demoPut cost, depreciation and net book value on the same record your teams scan, move and maintain.
No card required · Workspace ready in minutes · Simple USD pricing
