Free asset tracking software for your first 100 assets
Asetavo’s Starter plan is free asset management software with no time limit: register up to 100 assets, print QR code or barcode labels, scan them with a phone and keep location, custody and history in one place. Two users, Excel import and export included. Upgrade only when you outgrow it.
No credit card · Free forever plan · Your data exports to Excel and CSV
Everything you need to replace an asset spreadsheet
The free plan is not a trial. It is the same product as the paid plans, limited by asset count, users and which tag technologies you can use.
Up to 100 assets
Laptops, tools, furniture, machines, vehicles: every tracked item counts as one asset.
2 users
Two people with a login. Staff who are only assigned assets as custodians don’t need a login and don’t count.
QR code & barcode tags
Print your own labels on any office printer and stick them on. No tag purchase needed to start.
Scan with a phone
Scan QR codes and barcodes with the phone camera in any mobile browser today. Native iOS and Android apps are coming soon to the App Store and Google Play.
Asset register & reports
One record per asset with location, custodian, condition, photos and documents, plus basic reports.
Excel & CSV in and out
Import your spreadsheet with the self-serve Excel/CSV import wizard, and export the register and reports to Excel (.xlsx) or CSV at any time.
Starter covers one site and comes with community support. See every feature by plan on the asset tracking software pricing page.
Free asset tracking software for small business teams
The free plan fits a small operation that wants labels and a reliable register now, not a project. If that is you, see how a small business uses Asetavo on asset tracking software for small business.
A small business with one site
An office, workshop, clinic, school department or shop with fewer than 100 things worth tracking and one or two people looking after them.
Teams leaving a spreadsheet
You already keep a list in Excel. Import it, print labels, and the list stays current because people scan instead of retyping.
A pilot before a wider rollout
Tag one department or one store room, prove the process works, then move to a paid plan in the same workspace without re-entering anything.
Anyone who wants the data portable
Every plan, including free, exports to Excel and CSV, so trying Asetavo never locks your register in.
What you outgrow first, and when to upgrade
Most small teams stay on the free plan until a third person needs a login or they start lending equipment out. Here is what triggers each upgrade, in the order teams usually meet it.
| When you need… | Why it matters | Plan | Price |
|---|---|---|---|
| A third person needs a login | This is usually the first limit small teams hit: a second manager, a store keeper or an auditor. | Growth (10 users) | $46/mo |
| Check-in / check-out with due dates | Lending tools, laptops or equipment to staff and seeing what is overdue. | Growth | $46/mo |
| More than 100 assets | Nothing is deleted when you reach the limit; you upgrade to add more. | Growth (500 assets) | $46/mo |
| Audits, stock-takes and custom fields | Scheduled counts with found / missing reconciliation, and your own fields on each record. | Growth | $46/mo |
| NFC tags, more sites, GPS on scans | Multiple sites, plus tap-to-read NFC and a GPS fix with each scan in the native apps (coming soon), shown on a map. | Growth | $46/mo |
| UHF RFID, maintenance, depreciation, API | Readers and zone alerts, work orders and PM schedules, 8 depreciation methods, REST API, GPS trackers. | Business (5,000 assets assets) | $83/mo |
Prices are in USD per month and exclude taxes. Annual billing saves two months. Upgrading keeps every record, label and history entry, so you never re-tag or re-import.
From spreadsheet to scanned labels in an afternoon
- 1
Create a free workspace
Sign up with your work email. No card, no sales call; the workspace is ready in about a minute.
Start free → - 2
Import your Excel register
Upload your spreadsheet in the import wizard, match your columns, fix any problem rows and import. Missing categories and locations are created for you.
Excel migration guide → - 3
Print QR labels
Print QR code or barcode labels on sticker sheets and put one on each asset. A durable tag can come later.
Asset label generator → - 4
Scan to update
Scan a label with your phone to open the asset, update its location or condition, and keep the history.
QR & barcode tracking →
Free asset tracking software compared, as of October 2026
“Free” means different things: a free plan with limits, free open-source software you host yourself, or a free trial before a paid plan. We checked each vendor’s own pricing page in October 2026. Plans change, so confirm with the vendor before you decide.
| Product | Free option | Limits on the free option | Good fit for |
|---|---|---|---|
| Asetavo Starter | Free plan, no time limit | 100 assets, 2 users, single site. QR & barcode labels, phone scanning, Excel/CSV import and export. | Physical assets with QR or barcode labels, and a path to NFC, RFID and GPS in the same workspace. |
| Sortlypricing page ↗ | Free plan | 100 unique items, 1 user licence. In-app barcode & QR scanning is included; QR and barcode label creation is on paid plans. | Inventory and stock you count by quantity, used by one person. |
| Snipe-ITpricing page ↗ | Free, open source, self-hosted | No licence fee when you run it on your own server. Vendor hosting is a paid plan (from $39.99/mo listed). | IT hardware teams with someone to install, back up and update a server. |
| AssetTigerpricing page ↗ | 30-day free trial | Trial covers up to 250 assets. Paid plans start at $20/mo for 500 assets, with unlimited users. | Teams that want unlimited users and are happy to pay after the trial. |
| EZOfficeInventorypricing page ↗ | 15-day free trial | No free plan is listed on its pricing page; paid plans are priced by item count. | Check with the vendor. |
| itemitpricing page ↗ | 14-day free trial | Its pricing FAQ says there is no free plan. | Check with the vendor. |
| Asset Pandapricing page ↗ | 7-day free trial | Pricing is by quote. | Check with the vendor. |
Based on each vendor’s public pricing page, checked October 2026. Product names are trademarks of their owners. For a side-by-side on features, see Asetavo vs Snipe-IT, EZOfficeInventory, itemit and Asset Panda.
Which free option fits?
- IT hardware only, and you can run a server: open-source Snipe-IT costs nothing in licences; you pay in time for hosting, backups and upgrades.
- Stock counted by quantity, one person: an inventory tool with a free tier, such as Sortly, may fit better than asset software.
- Physical assets you label and lend, and a team that will grow: Asetavo’s free plan gives two users QR and barcode tracking now, and adds check-out, NFC, GPS on scans, RFID, maintenance and depreciation in the same workspace when you need them.
Track your first 100 assets free
Import your spreadsheet, print QR labels and scan with your phone today. Upgrade only when you need to.
No credit card required · USD pricing · Export your data any time
