Register every TV, minibar, AC unit, bed frame and kitchen range against the exact room or outlet it lives in. Engineering keeps preventive maintenance on schedule, housekeeping scans from a phone, and finance gets depreciation per property — all from one register shaped like your hotel.
A hotel is a stack of very different operations sharing one roof: guest rooms that must look identical, an engineering team keeping chillers and lifts alive, a kitchen with its own equipment and hygiene schedule, a restaurant and bar, a pool deck and a back-of-house store full of spares. Asetavo models all of it as one location tree — property, building, floor, room or outlet — so a minibar is never just “somewhere in the hotel”.
Add each hotel, floor, room, kitchen and back-of-house store.
Tag TVs, minibars, linen trolleys and kitchen kit, room by room.
See what belongs in each room, what has moved and what needs servicing.
From one boutique hotel to a portfolio of properties, every room’s assets stay accounted for.
The day-to-day failures hospitality teams describe before they move off spreadsheets and paper registers.
A kettle replaced after a guest complaint, a bedside lamp swapped from a room under renovation, a TV moved to a suite for a VIP — none of it gets written down. Six months later the room inventory sheet and the room itself no longer agree, and nobody knows which one is right.
Hair dryers, irons, remote controls, portable speakers, bathrobes and banqueting AV are easy to carry and hard to miss until the next guest asks for one. Without a record of where each item should be, loss is only noticed as a rising replacement bill.
Filter changes on 200 AC units, descaling on kitchen combi ovens, quarterly checks on pool pumps and generators — scheduled in a spreadsheet or in someone’s head. When the chief engineer is off, the schedule is too, and guests find out first.
During a soft refurbishment, furniture and fittings shuffle between floors, go to storage or get written off. If those movements aren’t recorded as they happen, the fixed asset register finance relies on is wrong the day the rooms reopen.
Owners and management companies want to know what each property’s FF&E and equipment is worth and when it will need replacing. A single group-level spreadsheet can’t answer that per property, per outlet or per category.
Every item sits in a Property → Building → Floor → Room location, with photos, serials, supplier and warranty on the record.
Learn moreAttendants scan a room’s items from a phone during turndown or checkout inspections and flag anything missing or damaged.
Learn morePreventive maintenance schedules for AC, kitchen, laundry and pool plant, with work orders raised against the exact asset and room.
Learn moreMove a TV, safe or bed from one room to another with a scan; the history shows where it has been and who moved it.
Learn moreUHF RFID readers at stores and staff exits raise an alert when tagged AV, linen trolleys or tools leave the zone they belong to.
Learn moreScope a stock-take to one floor or outlet, scan, and get found, missing and unregistered items reconciled on the spot.
Learn moreBook and tax depreciation for FF&E and equipment, reported by property, category or outlet for owners and auditors.
Learn moreRun several hotels in one account with separate location trees and one consolidated report.
Learn moreWhen a batch of TVs or safes arrives, engineering tags each unit, assigns it to its room and attaches the installation photo and invoice. The room now has a verified inventory from day one.
During a checkout inspection the attendant scans the room tags. A missing remote or damaged kettle is flagged against the room, so the front office can act before the next arrival.
The AC in Room 207 is due its filter clean. A work order is raised automatically, the technician scans the unit on arrival and closes the job with parts and time, building a service history per unit.
Furniture and fittings leaving a floor under refurbishment are scanned into the maintenance store, then either re-assigned to another room or disposed of with a record finance can use.
On the phone · Hospitality
Housekeeping counts a floor room by room and flags anything missing; engineering opens the work order at the unit and taps I’ve arrived. Everything saves on the phone in plant rooms and basements with no signal, and syncs once you reconnect.
Swipe to see more screens →
An illustrative hospitality overview beside a real Asetavo screen.
Categories and custom fields keep the details each group needs — serials, warranty, custodian, room.
Smart TVs · Minibars & fridges · In-room safes · AC & fan-coil units · Kettles & coffee machines · Hair dryers & irons · Beds & furniture · Artwork
Chillers & AHUs · Generators · Pool pumps & dosing · Boilers & water heaters · Lifts (service records) · Power tools · Ladders & access kit
Combi ovens & ranges · Cold rooms & freezers · Dishwashers · Coffee machines · Bar equipment · Banqueting furniture · Chafing dishes
Master & sub-master keys · Linen trolleys · Laundry equipment · Conference AV & projectors · Radios · Front-office IT · Pool loungers
Each room carries its own list of tagged items. When quality or brand standards teams inspect a room, they compare what the register says with what is there in a single scan — and differences are recorded, not argued about.
Every AC unit, pump and kitchen appliance gets a PM schedule and a service history. The chief engineer sees what is due, overdue and done this week, and a replacement decision is based on the unit’s repair record rather than a guess.
Projectors, screens, microphones and staging move between function rooms daily. Check them out to an event with a due-back time, and use zone alerts on the AV store so equipment leaving without being booked out gets noticed the same day.
Master keys, plant-room keys and store keys are checked out to named staff at the start of a shift and back in at the end. Overdue keys are visible to the duty manager, and the history shows who held which key on any date.
Tag FF&E as it arrives for a new wing or a soft refurbishment, assign it to rooms as they are fitted out, and hand finance a complete, located register on opening day instead of reconstructing it from delivery notes.
Produce per-property reports of asset counts, net book value, disposals and maintenance spend for owners, asset managers and year-end auditors — exported to Excel or CSV for whatever reporting pack they use.
Hotel engineering is reactive by default: a guest reports a noisy AC, a technician goes up. Asetavo lets the engineering team build preventive schedules per asset, raise work orders against the exact room and unit, and see the full service history before deciding to repair or replace.
Furniture, fixtures and equipment are a large part of a hotel’s balance sheet and the basis for replacement reserves. Asetavo keeps cost, useful life and depreciation on every item, so finance can report net book value by property, outlet or category and plan replacement cycles with real data.
Groups and management companies can run several hotels in one Asetavo account. Each property has its own location tree and team, while group engineering and finance see consolidated reports across all of them.
Guest-facing items need tags that are discreet and durable; back-of-house plant and AV stores benefit from tags you can read without opening every cupboard.
Discreet labels on the back of TVs, minibars and safes for housekeeping phone scans and room inspections. Works on every plan.
What is QR?Useful where the hotel already prints barcoded labels for stores or banqueting stock and wants to keep its existing scanners.
What is Barcode?Tap-to-identify tags on engineering plant and kitchen equipment where a printed label would wear off. The same NFC links can also power an optional guest “tap to review” touchpoint.
What is NFC?Read a whole AV store, linen cage or maintenance store in seconds, and power readers at stores and staff exits for zone-exit alerts. Use on-metal tags on appliances and trolleys.
What is UHF RFID?Not sure which to use? Try the tag technology selector or compare plans.
Hotel teams are large and shift-based, so access needs to match the job. Housekeeping can scan and flag; engineering can manage work orders; only finance and administrators can change values or dispose of assets.
Asetavo does not replace your property management system or your accounting package; it keeps the asset records they don’t. Data moves out through Excel and CSV exports and a REST API, and alert webhooks can notify other tools when something happens.
Build your location tree — buildings, floors, rooms, outlets and stores.
Bring existing room inventories and FF&E lists in with the Excel/CSV import wizard.
Label rooms one floor at a time, often while rooms are out of order for cleaning.
Engineering sets PM schedules for plant, AC and kitchen equipment.
Run a floor-by-floor stock-take to confirm the register matches the rooms.
Something we didn’t cover? Walk us through your sites and assets and we’ll show you how Asetavo would be set up.
Book a demoBring your room list and your FF&E spreadsheet — we’ll show you what the register, PM schedules and floor audits look like for your hotel.
No card required · Workspace ready in minutes · Simple USD pricing
