Use case · Tool tracking

Know who has every tool

Tag tools and kit, check them out to the person taking them, and see what is overdue — so you stop re-buying equipment you already own.

Technician holding a cordless drill in a workshop
Teams

Who it’s for

Construction

Tools and small plant moving between crews, vans and sites every day.

Field services

Technicians who carry shared test gear and specialist tools.

Facilities

A shared tool crib used across shifts and buildings.

Workshops

Tooling and gauges that must be in the right place and in calibration.

What you get

Everything in one register

Rugged tagging

QR labels, NFC, and on-metal UHF RFID tags for tools and plant.

Check-out to people

Scan to issue and return, with due dates and condition out and in.

Overdue list

See every loan past its due date and who has it.

Availability

Status shows what is in store, out, in repair or in transit.

Maintenance & calibration

Work orders, PM schedules and calibration records on the same tool.

Gate alerts

With fixed readers, alert when a tool leaves a zone without being checked out.

In the product

Every loan, its holder and its due date on one screen

  • Issue a tool by scanning its tag; record who took it, the due date and its condition.
  • Overdue and due-soon loans stand out on the check-outs list.
  • Returns record condition in, so a damaged tool can be sent for repair with a work order.

Check-in/out on every plan · UHF RFID, readers and gate alerts from Business. Compare plans →

Product screen shown with sample data.

On the phone

Who has the tool, and where it was last seen

Check-outs shows every tool that is out and overdue, with one-tap Return. A move records the destination, the person and a GPS fix with its accuracy (Growth and up), captured only at that moment and never in the background. Find an item starts the search where the tool was last seen.

Coming soon on theApp StoreComing soon onGoogle Play
Check-outs list with overdue items and a Return button on each (sample data)
1Tools out & overdue
Move asset sheet with destination, custodian, reason chips and a ±5 m location stamp (sample data)
2Move with GPS
Find an item screen with last-seen place, expected location and directions (sample data)
3Find an item

Swipe to see more screens →

Real screens from the Asetavo phone app (demo workspace, fictional company). iOS and Android apps coming soon to the App Store and Google Play.
How it works

Tool Tracking, step by step

  1. Tag tools

    Label each tool or kit and add it to the register with a home location.

  2. Issue

    Scan to check out to the person taking it, with a due date.

  3. Follow up

    Review the overdue list and chase loans by name.

  4. Return & maintain

    Scan back in, note condition, and raise a work order if it needs repair.

Industries

Related industries

Frequently asked questions

Tool tracking software records who has each tool, where it was last seen and when it is due back, using tags and check-in/check-out — so tools come back instead of being replaced.

Ready to account for every asset?

Tag, track and audit everything you own — from a handheld scanner to a boardroom report.

No card required · Workspace ready in minutes · Simple USD pricing