One register for every drill, generator, compactor and scaffold set your company owns. Check tools out to crews, move plant between sites with a record of every transfer, keep machines serviced, and count a site store in minutes with rugged QR and on-metal RFID tags.
A contractor is not one building with one storeroom. Equipment starts in a central warehouse, gets issued to a site store, is handed to a crew, travels to the next project in the back of a pickup and sometimes comes home months later.
Add each jobsite, site store and your central warehouse.
Tag every drill, generator and scaffold set, and issue it to a crew.
See where each tool was last scanned, who has it and when it’s due back.
When a project closes, you can see exactly what is still on site before the hoarding comes down.
The day-to-day failures construction teams describe before they move off spreadsheets and paper registers.
A breaker goes out to Site A for a week, is borrowed by another crew, rides to Site B and is never logged anywhere. By the time someone needs it back, nobody can say whether it is on a site, in a van or gone. The usual response is to buy another one.
Paper sign-out sheets at the site store get skipped on busy mornings, go missing, or are illegible by Friday. When a laser level comes back damaged or does not come back at all, there is no reliable record of the last person responsible for it.
Without a live picture of what is on each site, procurement orders against requests rather than stock. Duplicate grinders, generators and survey instruments pile up across projects while the warehouse has spares on a shelf.
Compactors, mixers, generators and lifting gear need regular servicing and inspection. On a tight programme, the service date lives in a mechanic's head or a whiteboard, and a missed service shows up as a breakdown in the middle of a pour.
Sites have temporary fencing, many subcontractors and equipment that is easy to carry. Losses are usually discovered days later during a hunt for a specific tool, long after anything useful could be done about it.
Counting a site store or the central warehouse by hand means clipboards, spreadsheets and arguments about which list is right. Because it is painful, it happens once a year, and the register drifts further from reality every month in between.
Model every site, yard, store and workshop as a location. Each tool shows its current site and holder, and you can filter the register to see everything on a single project in one screen.
Learn moreIssue a tool to a named person, a crew, a project or a site with a due date by scanning its tag. Bulk check-out kits a crew in one action, and overdue loans stand out instead of being forgotten.
Learn moreMoving a generator from Site A to Site B updates its location and custodian and adds a line to its movement history, so you can reconstruct where it has been across every project.
Learn moreUse durable QR labels for low-cost tools and on-metal UHF RFID tags for steel plant, gas bottles and toolboxes that live outdoors. Scan with a phone or read a whole box of tools at once with a handheld reader.
Learn morePut a fixed RFID reader at the equipment yard gate and set a rule so a tagged asset that leaves its zone, or passes the gate without being checked out, raises an alert in the inbox and by email.
Learn moreSet preventive-maintenance schedules for plant and lifting equipment, see what is coming due, raise work orders for the workshop and keep service and inspection records attached to each machine.
Learn moreOpen a stock-take for one site store, scan what is on the shelf and let Asetavo reconcile found, missing and unregistered items against the register instead of comparing lists by hand.
Learn moreCheck-out history shows which tools are constantly in use and which sit idle in the crib. Combine it with purchase cost and depreciation to decide what to own, what to hire and what to sell.
Learn moreAt the site store or tool crib, the storeperson scans the worker's tool out against their name and the project, with a due date. The tool now shows as checked out on that jobsite. On return it is scanned back in with a condition note, so a damaged tool goes to the workshop instead of the next crew.
When a plate compactor moves from Site A to Site B, the site manager records the transfer from the mobile app. Its location and custodian change, the move lands in the movement history and the receiving site can confirm arrival with a scan. Pair it with the downloadable asset transfer form if your process needs a signature.
Each machine carries a preventive-maintenance schedule. The due list shows what needs servicing next; the workshop generates a work order, records parts, labour and cost against the machine, and closes it with notes. The next due date rolls forward and the history stays on the asset for good.
A tagged generator passes the equipment-yard gate reader outside of a check-out. The reader event triggers a zone-exit alert with the asset, reader and time. The yard supervisor acknowledges it, checks the movement history and the last custodian, and resolves the alert with a note of what was found.
Check-out records show how often each tool type is issued and for how long. Tools out on almost every project are candidates to buy more of; tools that sit idle in the crib for months are candidates to sell or stop buying, and short one-off needs are better hired.
On the phone · Construction
When a crew moves a generator or hands out a tool, the app records the destination, the person and a GPS fix with its accuracy (Growth and up). The Map tab shows where each item was last seen. Location is captured only when someone acts in the app, never in the background.
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An illustrative construction overview beside a real Asetavo screen.
Categories and custom fields keep the details each group needs — serials, warranty, custodian, room.
Rotary hammers and breakers · Grinders and saws · Cordless tool kits · Laser levels · Torque wrenches · Welding sets
Generators · Plate compactors and rollers · Concrete mixers and vibrators · Water pumps · Light towers · Mini excavators and skid steers
Scaffolding sets · Ladders and podiums · Chain blocks and slings · Harnesses and lanyards · Mobile elevating platforms
Total stations · Auto levels · Gas detectors · Moisture and concrete testers · Measuring wheels
Pickups and site vans · Trailers · Site office laptops · Rugged tablets · Radios and cameras
Before demobilizing a site, filter the register to that jobsite and see every tool and machine still assigned there. Walk the site store with a phone or handheld, check items back into the central warehouse or transfer them to the next project, and chase anything still checked out to an individual before the crew moves on.
A new electrical crew starts on Monday. The storeperson scans a standard kit — drills, testers, ladders, a cable reel — to the crew lead in one bulk check-out with a due date tied to the project programme. Every item is traceable to the crew from the first hour, and partial returns are handled item by item.
Site B asks for a light tower. Before raising a purchase order, the plant manager searches the register, sees two sitting idle at the central warehouse and one on a site that finished last week, and transfers one across. The request is met from stock you already own.
Harnesses, chain blocks and slings need periodic inspection. Each item carries a schedule and an inspection history, with certificates attached to the work order that recorded the check. When a site manager or client asks for evidence, it is on the asset rather than in a filing cabinet.
Tag high-value, portable plant with on-metal UHF RFID and install a fixed reader at the equipment yard exit. Anything that passes the gate outside of an open check-out triggers an alert, so the yard supervisor knows the same evening rather than at the next audit.
When equipment is checked out to a project, the check-out history shows which project held which asset and for how long. Export it to Excel or CSV and use it as the basis for internal plant recharges or client variations in your own accounting process.
Breakdowns on site are expensive because they stop a crew, not just a machine. Asetavo keeps preventive-maintenance schedules, work orders and service history on the same record as the plant's location and custodian, so the workshop can see which machine is due and which site it is sitting on before sending a mechanic.
Most contractors do not have a tool shortage; they have a visibility problem that looks like a shortage. When every site can see what is idle elsewhere, purchase requests turn into transfers. Asetavo also keeps the finance side of plant in the same place — cost, depreciation and disposal — so the register the site uses is the register finance reports from.
Sites open and close with each project. Add a new jobsite as a location in minutes, move equipment onto it and archive it when the job is done — its history stays. Head office sees the whole company; site managers work within their own sites.
Construction tags take a beating — rain, dust, concrete splash, pressure washers and being thrown in the back of a truck. Most contractors use more than one tag type: cheap, tough QR labels on the long tail of hand tools, and on-metal UHF RFID where you want hands-free reads at a gate or bulk counts in a store.
Default for power tools, ladders and site IT. Any phone scans them, they print on durable polyester or aluminium labels, and they work on every plan. Place them on a flat, protected face away from grip areas.
What is QR?Useful if your tool crib already runs on linear barcodes and handheld scanners. Keep them for existing stock and move new tags to QR, which scans at more angles and holds the asset ID reliably.
What is Barcode?Good for small, high-value instruments like laser levels and gas detectors where a label is hard to fit. A tap with a phone opens the asset record, including in poor light. Available from the Growth plan.
What is NFC?Use on-metal hard tags on generators, compactors, scaffold stillages and toolboxes. A handheld reads a whole box of tools during a stock-take, and a fixed reader at the yard gate powers zone-exit alerts. Available from the Business plan.
What is UHF RFID?Not sure which to use? Try the tag technology selector or compare plans.
Tool registers attract edits from a lot of people — storepersons, site managers, mechanics and head-office finance. Role-based permissions keep each of them to the actions they need, and every change is recorded so disputes about who moved or changed what can be answered from the audit trail.
Asetavo sits alongside your project, accounting and fleet systems rather than replacing them. It exposes a documented REST API and signed alert webhooks, and every list can be exported to Excel or CSV. Connections to an ERP, job-costing, telematics or fleet platform are built via the REST API by your team or integrator — there are no pre-built named connectors.
List your active jobsites, yards, stores and workshops, plus the crews and projects that hold equipment. These become your location tree and custodians.
Import your existing spreadsheet of tools and plant with the Excel/CSV import wizard — categories, serial numbers and purchase cost come across where you have them.
Start where the most equipment is. Apply QR labels to tools and on-metal RFID tags to plant as items are checked, then tag site stores as equipment comes back through the warehouse.
Replace the paper sign-out sheet with scan-to-issue on a phone. Agree default due dates by category and make scanning the only way a tool leaves the store.
Once check-out is routine, add a fixed reader at the equipment yard gate with zone rules, and load service schedules for generators, compactors and lifting gear.
Pick one site store, run a stock-take, and resolve the missing and unregistered items. Repeat per site on a regular cycle so the register stays true.
Something we didn’t cover? Walk us through your sites and assets and we’ll show you how Asetavo would be set up.
Book a demoBook a walkthrough with your own site list and a handful of tools. We will show check-out, transfers, plant servicing and a site audit on your data.
No card required · Workspace ready in minutes · Simple USD pricing
