Asset management templates

An Excel fixed asset register with live formulas for straight-line, reducing-balance, DDB and SYD depreciation, net book value and disposal gain/loss — plus the 32-column CSV.

• 32 asset columns + depreciation & disposal formulas
• Year-by-year depreciation schedule sheet
• Summary by category, dropdowns, instructions

An asset inventory template with location, custodian, condition and status, a movement log, and a summary that flags expiring warranties and overdue checks.

• Asset inventory + movement log sheets
• Warranty, age and verification formulas
• Printable asset inventory list

An equipment and tool register with service due dates, a sign-out log that calculates days out and overdue returns, and a printable sign-out sheet.

• Equipment register with service status
• Sign-out log: days out, overdue, returned late
• Printable equipment sign-out sheet

A hardware inventory with assignee, serial, warranty, refresh date, encryption, MDM and data classification — plus a printable IT asset audit checklist.

• Security check: encryption & MDM flags
• Warranty and refresh-due formulas
• Printable IT asset inventory audit checklist

A school fixed asset register by block, classroom and department, with funding source and donor, condition, optional depreciation and a printable classroom inventory.

• Block → room → department → custodian
• Funding source and donor columns
• Printable classroom inventory sheet

A church inventory for sanctuary, sound and AV, instruments, vehicles and hall equipment — with donor, insurance value and insured status.

• Donated vs purchased vs on-loan items
• Insurance value by category
• Printable room-by-room inventory

Record a physical verification asset by asset, log unregistered items, calculate verification accuracy and sign a verification certificate.

• Verified / misplaced / missing formulas
• Unregistered items sheet and summary
• Printable report format and certificate

Plan, count, reconcile and sign off a physical verification — with a location count sheet and a variance log.

• 4-stage checklist (prepare → sign-off)
• Location count sheet
• Variance log and accuracy summary

Plan and run a tagging roll-out: technology choice, ID format, surface prep, placement and verification — plus a tagging log.

• Plan, prepare, apply, verify
• Placement and surface-prep checks
• Tagging log with verification column

Record why and how an asset leaves the register, the data and compliance steps taken, the gain or loss, and approvals.

• Reason and method of disposal
• Data-wipe and compliance checks
• Gain/(loss) and approval signatures

Move assets between locations, custodians or departments with a condition check and signatures on both sides.

• Transfer type and reason
• Multi-asset table with condition out
• Release / receipt / approval signatures

A preventive-maintenance plan: task, interval, last done, next due, lead time, assignee, vendor and cost per asset.

• 15 columns with example rows
• Day / week / month intervals
• Next-due and lead-time planning

Issue laptops, phones and peripherals to an employee with setup checks, an acknowledgement and a return section for offboarding.

• Equipment issued with serials
• Security & setup checklist
• Acknowledgement and return section

A 14-section policy covering roles, capitalisation, tagging, the register, custody, maintenance, audits, depreciation and disposal.

• 14 editable sections with substantive wording
• Placeholders for your thresholds and roles
• Approval and review block