IT equipment handover & return form
Issue · Acknowledge · Return
OrganisationRef.
1. Employee
Full name
Employee ID
Job title
Department
Line manager
Work email
Handover date
Location / remote
2. Equipment issued
| Asset ID | Item | Make / model | Serial number | Condition | Accessories |
|---|---|---|---|---|---|
3. Setup & security
- Device enrolled in device management (MDM) where used
- Full-disk encryption enabled
- Operating system and security updates installed
- Endpoint protection installed and reporting
- User account created with least-privilege access
- Licences and application accounts assigned
- Multi-factor authentication set up by the employee
- Backup / sync configured
4. Employee acknowledgement
I confirm that I have received the equipment listed above in the condition stated. I will use it in line with the acceptable use and information security policies, keep it secure, not install unapproved software, and report loss, theft or damage to IT within 24 hours. The equipment remains the property of the organisation and I will return it, with all accessories, when requested or when I leave.
Employee
Name
Signature
Date
Issued by (IT)
Name
Signature
Date
5. Return (offboarding)
Return date
Received by
Condition on return
Missing items / charges
- All items and accessories returned
- Data backed up as required, then device wiped
- User accounts disabled and licences released
- Register updated: custodian cleared, status set
Employee
Name
Signature
Date
IT
Name
Signature
Date
Line manager
Name
Signature
Date