Northgate College: year-end inventory from a week to a day.

The challenge

Laptops, projectors and lab equipment moved between campuses with no reliable record of who held what. The finance office spent a full week each year reconciling the fixed-asset register for the auditors.

Before vs. after Asetavo

The solution

The college tagged every device with QR and barcode labels, enabled mobile check-in / check-out so lab technicians log custody in seconds, and scheduled recurring audit sessions per lab.

The results

Year-end inventory now takes a single day, the register reconciles to 100% against the physical count, and the finance team exports depreciation schedules straight from Asetavo.

Rollout plan

1. 1
   Week 1

   Register & locations

   Buildings, labs and classrooms set up; existing lists imported.
2. 2
   Week 2

   Tag devices

   QR labels applied during the term break, room by room.
3. 3
   Week 3

   Check-out process

   IT desk issues and returns devices by scan.
4. 4
   Week 4

   First audit

   Year-end count run as mobile sessions per building.

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