Example scenario
Education · Multi-campus
Horizon Education Network: every laptop and tablet assigned, checked out and returned.
Horizon manages technology and physical assets across schools and educational facilities.
6,800
devices tracked
12
schools
QR
identification
Asset overview
Illustrative figuresTotal assets
6,800
Asset value
$5.6M
Active
6,240
Under maintenance
185
Missing
41
Retired
334
What they track
Assets by categoryStudent laptops & Chromebooks3,900
Tablets1,500
Teacher devices620
Projectors & displays480
Networking & other IT300
The challenge
Thousands of laptops and tablets moved between classrooms, making it hard to know who had each device and to spot missing equipment.
- Large numbers of laptops and tablets
- Equipment moves between classrooms
- Difficult to track assigned devices
- Missing equipment can be difficult to identify
How Asetavo helps
- Gives every device a unique asset record
- QR codes make physical verification faster
- Tracks students, departments and custodians where appropriate
- Records check-outs and returns
- Tracks damaged and retired equipment
Before vs. after Asetavo
BeforeWith Asetavo
Who has a device?Paper sign-out sheetsCheck-out record per device
Term-end collectionDays of manual countingScan returns in hours
Missing devicesNoticed months laterFlagged at the next scan
Damaged devicesUntracked repairsStatus and repair history
In practice
Each device carries a QR label tied to its record. IT staff check devices out to classes and staff, scan returns at term end and flag damaged units for repair or retirement.
Business value
Horizon knows who holds every device, runs term-end inventory checks in hours and catches missing equipment early.
Better equipment accountability
Faster inventory checks
Reduced missing assets
Easier device management
Rollout plan
- 1Break 1Pilot schoolOne school tagged and running check-outs.
- 2Term 1Roll outAll 12 schools onboarded with the same room structure.
- 3Term 1Train IT leadsOne IT lead per school manages check-outs and returns.
- 4Term endFirst collectionDevices returned and verified by scan.
Questions teams like this ask
Do we need student personal data?
No. Devices can be assigned to classes or anonymized student IDs.
Can teachers check devices out?
Yes, with a role limited to their school or class.
What about damaged devices?
Mark them damaged, log the repair and retire them when needed.
