Asset register software for Australian organisations
A cloud asset register and asset tracking system for Australian teams: tag plant and equipment, run the stocktake before EOFY, and track decline in value with diminishing value or prime cost. Record in AUD; billing is in US dollars, with a free Starter plan.
Decline in value, effective life and the ATO’s two methods
The ATO calls depreciation the decline in value of a depreciating asset. It is worked out over the asset’s effective life using either the diminishing value method or the prime cost method, and eligible small businesses may be able to use simpler depreciation rules, including the instant asset write-off, whose threshold and dates are set by legislation for each income year.
In Asetavo, diminishing value is the reducing-balance method and prime cost is straight-line. Either can sit on an asset’s tax profile while the book profile follows your accounting policy, so cost, the date the asset was first used or installed ready for use, and disposals are recorded once. Your tax agent decides which assets qualify for which treatment.
General information only. Thresholds, effective lives and small business rules change; confirm the current position on ato.gov.au and with your accountant or tax agent.
The stocktake before 30 June
Most Australian organisations close their books on 30 June, so the asset stocktake lands in May or June, when finance wants a register that matches the floor before the accounts and the tax return are prepared.
Split the estate
Create an audit for each site, depot or campus, or narrow it to a floor or room.
Count with what you have
Phone camera in the browser, a handheld barcode scanner, or a UHF RFID reader for bulk reads on the Business plan.
Clear the exceptions
Mark missing items as found, still searching or written off, and add anything unregistered.
Send finance the file
Export the variance and the closing register to Excel or CSV.
Stocktakes from a phone on site
- Scan QR, barcode or NFC tags to look up and count assets.
- Found and missing counts update as you scan.
- The phone apps (coming soon) keep scans offline and sync once you are back in range.
Billed in USD. Starter is free; Growth and Business add the features noted on each section. Compare plans →
Councils, schools, mining services, health and construction
Local councils
Fleet, plant, IT and community facility equipment across depots and libraries, each with a location, custodian and maintenance history.
Schools and universities
Laptops, iPads and AV kit lent to staff and students, counted room by room and chased when overdue.
Mining and resources services
Tools and equipment taken to remote sites. GPS-tracked equipment and geofence alerts on the Business plan show when kit leaves a site.
Healthcare and aged care
Shared equipment moving between wards and facilities, with servicing and calibration dates on each item.
Asset register, stocktake, plant and equipment: one record
| Term | Meaning | In Asetavo |
|---|---|---|
| Fixed asset register | Finance list of capitalised assets with cost and decline in value | The register, with book and tax profiles (Business plan) |
| Stocktake | Physical count against the register | An audit session (Growth and above) |
| Plant and equipment | Machinery, vehicles and tools, often with service schedules | Assets with work orders and preventive maintenance (Business plan) |
| Asset tag | Label or plate carrying the asset number | QR and barcode on every plan, NFC on Growth, UHF RFID on Business |
Choosing asset register software in Australia
Australian buyers often start from a software directory and a spreadsheet they have outgrown. Asetavo lets you import that spreadsheet through the Excel/CSV wizard, label the assets with QR codes from the free plan, and add RFID, maintenance and depreciation only when you need them. Compare it with other tools on our comparison pages.
AUD in the register, US dollars on the bill
Choose AUD as the workspace currency and every cost, written-down value and report reads in Australian dollars. The Asetavo subscription is charged in US dollars, so the AUD amount on your card statement moves a little with the exchange rate. The Starter plan is free.
Official sources
Tax and reporting rules change. These are the official pages behind the general context above (checked 2026-10-09). They are not tax advice: confirm the treatment of your assets with your accountant or tax adviser.
Asset tracking in other countries
Questions from Australia buyers
Ready to account for every asset?
Tag, track and audit everything you own — from a handheld scanner to a boardroom report.
No card required · Workspace ready in minutes · Simple USD pricing
