Asset management software for Kenya
Tag, count and value every physical asset in one cloud register built for Kenyan companies, counties, NGOs and schools: phone scanning in the browser today, KES values in the register, book and tax depreciation side by side.
Who needs an asset management system in Kenya
In Kenya the register is usually requested by someone outside the operations team: the external auditor at year end, a county internal audit unit, a donor’s grant officer, or the board of a school. The equipment itself is spread across head offices in Nairobi, depots in Mombasa and Nakuru, project sites upcountry and staff homes. A spreadsheet kept by one person cannot answer "where is it and who has it" for all of that.
Companies and SACCOs
Laptops, vehicles, generators and branch furniture with a cost, a location and a custodian, ready for the audit.
County governments and agencies
Public assets recorded by department and ward office, verified on a schedule and reported in the annual accounts.
NGOs and UN-funded projects
Donor-funded equipment tracked per project, with custody and condition at hand-over and close-out.
Schools and colleges
Classroom, lab and boarding equipment recorded by block and room, counted every term.
KRA wear-and-tear deductions beside your book depreciation
Kenyan tax does not use the depreciation in your financial statements. Instead, the Income Tax Act (Cap 470) grants capital deductions, including wear-and-tear deductions on machinery grouped into classes in its Second Schedule. KRA notes that the old Second Schedule was repealed and replaced through the Tax Laws (Amendment) Act, 2020, and that the new schedule applies to accounting periods ending after 31 March 2020.
That means every asset can carry two different numbers: a book value under IFRS or IPSAS, and a tax written-down value under the schedule. In Asetavo each asset has a book depreciation profile and a separate tax profile, chosen from eight methods, so you can mirror the class your accountant assigns while the books follow your own useful lives.
This is general context, not tax advice. Classes and rates are set in the Second Schedule and change by Finance Act; check the current schedule and confirm with your accountant or KRA.
Every asset with its room, custodian and value
- One record per asset: tag, location, custodian, condition and history.
- Book and tax depreciation profiles side by side (Business plan).
- Every scan, move and check-out is kept on the asset’s timeline.
Billed in USD. Starter is free; Growth and Business add the features noted on each section. Compare plans →
Asset tagging: labels, machines and who prints them
Many Kenyan buyers start by searching for an asset tagging company or the price of a tagging machine. You do not need a dedicated machine to begin. Asetavo generates an asset number and QR code for each item, and you can print the labels on an ordinary label or office printer. For assets that live outdoors or get handled roughly, Asetavo quotes durable tags such as weatherproof polyester labels, anodised metal plates and on-metal RFID tags.
Import the list you already have
Load your Excel or CSV register through the import wizard, or start with our free asset register template.
Print or order tags
Print QR labels yourself on the free plan, or request a quote for durable tags.
Tag room by room
Stick and scan each label with a phone so the asset is linked to its room and custodian the moment it is tagged.
County and public-sector asset registers
Public entities in Kenya work under the Public Finance Management Act, 2012 and report under standards issued by the Public Sector Accounting Standards Board, which are based on IPSAS. In practice that means a register of property, plant and equipment that records where each asset is, who is responsible for it, its condition and its value, and that is verified physically.
Asetavo organises a county or agency as property, building, floor and room, so a sub-county office or a health centre is its own location. Verification runs as a scoped stock-take, and the variance list becomes the record of what was found, missing or new. Asetavo does not claim compliance with any public-sector standard; it keeps the records your accountants and auditors work from.
Donor-funded equipment for NGOs and UN partners
Nairobi hosts regional offices for many NGOs and UN agencies, and their equipment often belongs to a grant rather than to the organisation. Keep each project as its own location or category, record the custodian at every hand-over, and check vehicles, laptops and field kit out to staff with a due date. At close-out, export the project register to Excel for the donor report.
Asset management for Kenyan schools
Schools are asked by boards and auditors for a register of furniture, lab equipment, computers and boarding items. Start from the free school asset register template, import it, and tag rooms one block at a time. Termly counts become a scan of each classroom rather than a paper inventory.
Shillings in the register, dollars on the bill
Record cost and depreciation in Kenya shillings as your workspace currency. The Asetavo subscription is billed in US dollars, so your card issuer converts the charge. Teams scan with the phone camera in any mobile browser today; the native iOS and Android apps, which keep every action working without signal and sync it when you reconnect, are coming soon to the App Store and Google Play.
Swahili-speaking staff may know the register as rejista ya mali (asset register) and an asset as mali. The interface is in English.
Official sources
Tax and reporting rules change. These are the official pages behind the general context above (checked 2026-10-09). They are not tax advice: confirm the treatment of your assets with your accountant or tax adviser.
Asset tracking in other countries
Questions from Kenya buyers
Ready to account for every asset?
Tag, track and audit everything you own — from a handheld scanner to a boardroom report.
No card required · Workspace ready in minutes · Simple USD pricing
